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When to Enlist a Board of Directors or Advisory Board

 

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Many entrepreneurs I know are confused by the definition and need for an advisory board versus a board of directors. Some view both of these as a waste of time and a burden on the CEO, while other founders surround themselves with insiders and cronies in an attempt to expedite and add credibility to their own interests. I suggest a few simple considerations will clarify the alternatives.

By definition, advisory boards are voluntary and have no fiduciary responsibility. Yet I would suggest that a small one has value for every startup, starting at inception, prior to a major investor or key business scaling initiative. An advisory board is a good test drive for the more formal board of directors required later, either when going public (IPO) or with the entrance of venture capital investors.

In all cases, board members should be selected individually for their ability to independently add value to the expertise and experience of the management team, with no obligation or intent to add weight to internal views. The details of these considerations are outlined in a classic book, “The Board Book,” by board expert and founder of The Board Institute, Susan F. Shultz.

Shultz provides a set of considerations that I recommend to every entrepreneur for deciding when and how to create a board that has the most value to a specific CEO and a specific business. These considerations include the following:

  1. Are you looking for advice or a boss? Most founders and CEOs will not voluntarily establish a formal board of directors unless they are trying to attract a major investor, preparing for an IPO, or planning for an acquisition. As an alternative, every CEO needs an advisory board to help them grow, which they can ignore or fire at their pleasure.
  2. How much are you willing to spend on your board? Advisory board members often serve for a nominal retainer, or one percent of the equity, whereas directors for even a small company would expect at least a five-digit retainer, plus meeting expenses. Also, expect that much more of your time will be required to sustain a board of d
  3. What role do you want in selecting board members? Board of directors members must be formally elected by stockholder votes for a stated term. Obviously, a CEO can recommend directors, but CEOs directly select advisors, and they are replaced as interests and needs change. Legally, directors are accountable for corporate conduct.
  4. Do you expect involvement in company operations? Advisory board members rarely get involved in operational roles versus strategic issues, while specific directors often spend a lot of time on executive compensation, processes to satisfy regulatory requirements, reviews of budgets, acquisition proposals, and major policy changes.
  5. How many board members do need you work with? A board of directors must represent all constituents, so it often grows to ten or even twenty members, although I recommend keeping the numbers uneven (to eliminate tie votes), and less than ten. For advisory boards, I recommend three to five maximum, to limit costs and time spent for support.

The challenge is to avoid the mistakes that can compromise any board, advisory or formal, in its independence or effectiveness to the business. Shultz discusses many of these, but here are a few which are the most common in my experience:

  • Failure to focus strategically rather than tactically. Most stockholders think only about the next quarter, and most CEOs worry about short-term survival. Since boards are a function of both of these, it’s hard to find boards able and willing to keep a proactive focus on strategy. They tell you what you need to hear, not what you want to hear.
  • Too many beholding insiders, friends, and family. Insiders will tell you what you want to hear. Their allegiance, sensitivity to rank, and familial biases make open discussions difficult, and interlocking directorships set up too many situations where directors work for favors from each other, or work against each other due to non-business issues.
  • Lack of involvement and leadership by the CEO. Even with all the right people on the board, it’s still the CEO who sets the culture, drives the focus, and makes the difference. The best CEOs balance the focus between strategy and selected current issues. They stay in touch, transparently provide info, and make board recommendations happen.

Thus, it is my view that every entrepreneur and every business needs at least a couple of outside advisors, if not a formal board of directors. As an angel investor, I judge readiness for investment by their presence or absence, by the CEO’s relationship with them, and by the quality of the advisors. It’s a resource that you can’t afford to ignore if you intend to stay competitive today.

 

Reprinted by permission.

About the author: Martin Zwilling

Martin is the CEO & Founder of Startup Professionals, Inc., a consultancy focused on assisting entrepreneurs with mentoring, business strategy and planning, and networking.

Martin for years has provided entrepreneurs with first-hand advice, mentoring and business plan assistance as a startup consultant. He has a unique combination of business and high-tech experience, and executive mentoring and connecting startups with potential investors, board members, and service providers.

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